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Office Administrator
Category: Other
  • Your pay will be discussed at your interview

Job code: lhw-e0-90656853

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OneSouce EHS

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  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
  2 Views, 0 Applications  
Office Administrator
*Job Summary:*
The Office Administrator will provide administrative support for project site team. Primary duties will include copying, filing, scheduling, and answering the phone as well as performing duties such as recordkeeping, coordinating meetings, obtaining supplies, working on special projects, maintaining document control and assembling highly confidential and sensitive information. Independent judgment is required to plan, prioritize and organize a diversified workload and recommend changes in practices or procedures.
* Duties & Essential Job Functions:*
1. Assemble and file (hard and soft copies) of all project files including but not limited to, drawings, correspondences, daily reports, ITP records, material reports including material certifications and safety records.
2. Support the Material Coordinator in verification and filing of documents.
3. Maintain an inventory of all office furnishings and equipment.
4. Maintain adequate office and safety supplies as directed by the Site Construction Manager.
5. Assist with the generation and issuing of detailed reports.
6. Attend meetings as required to assure good communication between the various entities on the project.
7. Support the Site Construction Manager, Material Coordinator, Construction Engineer and others as required in general office duties.
8. Run errands and deliver materials as required.
9. Maintain logs and files for T&M and /or field-directed work performed by contractors.
10. Develop and maintain a contact list for all company field personnel as well as key client and sub-contractor contacts.
11. Distribute and update records required on site for construction.
12. Assist with auditing site team and sub-contractor construction drawings for revision control.
13. Scan and maintain data for construction turnover packages.
14. QC scanned data/documentation, ensure it is legible, accurate and complete.
15. Assemble scanned data per the data book TOC/structure/turnover requirements.
16. Bind construction data as required for return to the Home Office for records and supply complete set of electronic files for inclusion in the Turnover packages.
* Other Functions and Responsibilities:*
1. Must have good written, verbal communication, and organizational skills.
2. Able to handle multiple tasks simultaneously and ensure prompt completion of tasks and assignments.
3. Must be a self-starter and able to work independently. Relies on minimal instructions and pre-established guidelines and timetables to perform the functions of the job.
4. Proficient with Microsoft Office products, Internet, and other database programs.
* Qualifications:*
* Required:*
1. High School Diploma.
2. Legal Authorization to work in the United States.
3. 5+ Years administrative experience in a construction setting.

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